Starting your own business is a complex multistage process. It requires a fair amount of strength and patience from a novice entrepreneur. But there comes a time when all the formalities for obtaining a license and permission from local authorities to do business are left behind.
When the last point is put in the contract, the question is raised: how to choose an office for rent. It is very important because this is the place where your employees come to work every day. Therefore, you need to approach the choice responsibly.
It is best to choose an office on the sites, which are huge bases of offices of various types. One of the top companies in the global market for leasing commercial real estate is Match Office. It is a separate site that compiles all business centers in one location, making it simpler for prospective tenants to locate the workspaces they will rent in the future. This team collaborates with important global commercial hubs.
1 Buy or rent
Even if there is enough money to buy an office, it makes sense to take a closer look at the offers on the rental market. You can rent an office for a minimum period. This will help to understand whether this area is suitable for the company, whether there are access roads, and whether the infrastructure in the district is suitable.
Finally, for the tenant, the most important thing is the technical and telecommunication equipment of the premises in which he will have to work. If this criterion (or any others) does not correspond to the parameters declared by the owner, you will have to exit the lease agreement. It is much easier to do this than to get rid of already acquired and useless real estate.
Renting is an invaluable practical experience with a guarantee of saving a significant part of your funds.
2 Availability of parking
When thinking about how to find a good office, one of the most important conditions for a successful transaction should be remembered – the availability of parking. Many employees have the opportunity to come to work by car. This saves not only time but also health.
If the office that suits you does not have parking, then it must be in the nearest infrastructure. Otherwise, it is better to refuse this offer, even if it is suitable for the price.
3 Transport accessibility
A bus stop nearby is not a guarantee of comfortable transport accessibility. Nowadays, everything is decided by proximity to metro stations. This feature is indicated in the announcements of the object.
Ideally, there should be several municipal bus routes coming from the subway near the office. This is significant for both office staff and potential customers. To make it convenient for you, your employees, and your customers to get to the office, it is important to choose an area that can be reached by different modes of transport.
4 Location
The vast majority of businessmen will prefer an office in the city center.
This option has many advantages:
- the proximity of important administrative and social institutions and organizations, interaction with which is necessary for doing business;
- the possibility of increasing the client audience due to population density;
- availability of municipal transport routes;
- the proximity of catering establishments that staff can use during the lunch break.
However, the cost of rent in the center is always an order of magnitude higher than on the outskirts.
At the same time, for large construction or logistics companies, the availability of railway access roads and highways is vital. You will have to choose between the comfort of being in the center and the need to quickly solve professional problems.
In this regard, the practice of two offices has recently become popular. One serves representative purposes and is located in a large business center. And the second one is removed or bought where practical production tasks are solved.
5 Space
At first glance, a spacious office is better. But this automatically means an increased cost of staying in it.
If you are in doubt about how to choose the right office space for rent, do some simple calculations. According to sanitary standards, one employee must have at least 4.5 square meters. To this should be added additional meters for the device of free passage between tables and placement:
- equipment;
- office equipment;
- rest area for staff.
You will also need to organize a zone for customers in which they can wait in line.
Do not chase huge spaces. The voids in the interior have a depressing effect on the psyche and do not contribute to the productivity of the staff. In addition, they will have to be filled with additional furniture, and expensive plants, which will affect the budget.
If the company has the means, then a spacious office is not a problem for it. All image issues will be resolved by themselves. For clients, a bright office with panoramic windows is the best recommendation.
6 Communications
It is important to check the status:
- heating systems;
- water main;
- sewer system;
- electrical wiring;
- fire alarm.
Renting several rooms in a business center costs less. There is no doubt about the quality of basic communications. It is also important that cafes, fitness clubs, hairdressers, or bank branches are often arranged in business centers. This creates a favorable atmosphere and creates good conditions for doing business.
